Legal Necessities 

Terms of Service

At Washington Business Registration, we strive to make start up simple and be a guide to our clients to get their business compliant in Washington state. The terms of service below are to show an understanding between the client (you) and Washington Business Registration what the client will sign up for when registering for services on our website.

Lets Begin!

 

The state of Washington has set forth a series of regulations in the Revised Code of Washington (RCW) that govern the business formation process and registered agent services in Washington state. As a Washington based company, we follow these rules as they apply to our services and products.

 

Terminology outlined below:

 

These terms of service (“Terms”) cover your use and access to the services, products, software and websites (“Services”) that are provided by Washington Business Registration LLC. By using our Services and website, you agree to be bound by these Terms as well as our Privacy Policy. If you do not agree with these Terms, or the terms contained in our Privacy Policy, then you should not use our Services or this website.

Additionally, these Terms supersede and replace any other prior or existing agreements, or terms and conditions that may be applicable. These Terms create no third party beneficiary rights.

 

Acceptable use of our website and Services

In using our website and Services, you may not, nor may you permit any third party, directly or indirectly, to:

  • Access or monitor any material or information on any of our systems, using any manual process or robot, spider, crawler, scraper, or other automated means;

  • Except to the extent that any restriction is expressly prohibited by law, violate the restrictions in any robot exclusion headers on any Service, work around, bypass or circumvent any of the technical limitations of the Services, use any tool to enable features or functionalities that are otherwise disabled in the Services, or decompile, disassemble or otherwise reverse engineer the Services;

  • Perform or attempt to perform any actions that would interfere with the proper working of the Services, or prevent access to or use of the Services by our other customers;

  • Copy, reproduce, alter, modify, create derivative works, publicly display, republish, upload, post, transmit, resell or distribute in any way material, information or Services from us;

  • Transfer any rights granted to you under these Terms;

  • Use the Services except as expressly allowed under these Terms.

 

If we suspect your account has been used for an unauthorized, illegal or criminal purpose, you are granting us express authorization to share information about you and your account with law enforcement.

 

Registered Agent Service and Business Filings

 

Receiving Service of Process & Other Legal Documents. As your registered agent, we need to accept legal documents on your behalf and upload them into the shared cloud folder we provide you. You authorize us to receive service of process and legal documents of any kind (“Legal Documents”) on your behalf. You also agree that we can open, scan, upload and transmit the Legal Documents into your account in connection with providing Services to you. Registered agent services are limited to the receipt of service of process as well as the receipt and forwarding of Legal Documents, and do not include the receipt of any general or regular mail or other items. Accordingly, we do not assume liability to you, or any third party, for loss of mail or other items which are not

Legal Documents.

Service Providers. There’s a lot of logistics involved with registered agent services and sometimes we utilize professionals like couriers, attorneys and other third-parties to fulfill our registered agent duties. This item is to make sure you understand and agree that these service providers may assist us in providing you with registered agent services.

Electronic Records and Signatures. We’re a digital company and sometimes we need your electronic or hard copy signature, so Our failure to enforce a provision of these Terms is not a waiver of our right to do so at a later date. If a provision of these Terms is found to be unenforceable, the remaining provisions of the Terms will remain in full force and effect. We may need to file documents on your behalf so you consent to us affixing your electronic or hard copy signature in order to file documents on your behalf.

 

Requirement of Current and Accurate Information. Because of various state requirements and statutes, we do need accurate information concerning the filings we perform on your behalf. We don’t sell your information and we keep all information that is not required on public documents private. However, you agree that you are solely responsible for the accuracy, quality, integrity, legality, reliability, and appropriateness of your information. You also agree that the accuracy of filings which we make on your behalf depends on the information you provide and you agree to promptly notify us when any of your information changes.

Termination of Services

  1. We can terminate service. We may terminate your registered agent Service or any selected service at any time. Reasons for termination may include, but are not limited to: i) you fail to provide accurate, complete and current information for your account; ii) we’re unable to locate you after reasonable efforts are made; iii) you fail to pay for your Service; or iv) suspected illegal activity;

  2. You can terminate our service. You may terminate or cancel your Service anytime by logging onto your account on our website and canceling your Service recurring payments on a subscription base. For one time services, written email is required and does not guarantee refunds. Cost accrued in labor and filing fees will be billed to client at time of termination email.

 

How we handle Legal Documents after we are no longer your registered agent. Once we are no longer your registered agent, if we receive further Legal Documents on your behalf, we will send an email notice to the last known email address that we have on file for you. If you want to view a Legal Document, you will need to renew your service with us, pay any fees incurred prior to cancellation or pay a per document fee in order to view the Legal Document. Once you take one of these actions, we will make the Legal Document available to you. All other mail will be returned to post office.

 

You Waive and Release any Claims and Agree to Hold Us Harmless and Indemnify Us. This clause is simply outlining that after your service is canceled or terminated, we aren’t responsible for forwarding you documents of any kind. After your service is terminated, you waive and release us from any obligation to forward or re-mail documents that are received. Additionally, you specifically agree that we have no obligation to forward or re-mail any documents to you except as outlined in these Terms. You further agree to hold us and our affiliates harmless from any third party claim arising out of a delay or failure of you to receive Legal Documents after your registered agent Service has been terminated.

 

Auto-Pay Billing

Some of our Services are billed via an automatic payment. All accounts using auto-payment must provide us with valid and current credit card information and you agree that we are authorized to charge such credit card for all purchased Services as well as fees incurred in providing you with Services.

Specifics Regarding Auto-Pay Features:

  • All auto-payments will be charged to the credit or debit card on file for the business entity or individual.

  • Auto-payment charges will be preceded by a notification to your online account notifying you of the impending charge at least five (5) days prior to the charge date.

  • All auto-payment services must be canceled at least one (1) day before the next charge date to avoid paying for the year of annual Service. All recurring payment cancellations must be handled through your online account.

  • Annual auto-pay charges that fail to process will be rendered an unpaid invoice in your online account and subject to the fees and procedures outlined in these Terms.

  • Subscription or auto-pay charges that fail to process will result in the cancellation of all applicable Services and features.

 

Declined Payments/Collections

If you’re enrolled in an autopay service we’ll charge whatever payment methods are stored in your online account. If all methods fail or there is not a valid method saved, we may suspend your account and require payment in order to reinstate services or in order to cancel your services.

If we don’t receive payment (“Non-Payment”), you agree to pay all amounts due upon demand to resume or cancel your  service. Following any such Non-Payment, you also authorize the Company to charge any and all outstanding fees and penalties due that may result from such Non-Payment.

You agree that you are liable for all third-party collection agency recovery fees and charges. You are solely responsible for any and all fees charged to your credit card by the issuer, bank, or financial institution including, but not limited to, membership, overdraft, insufficient funds, and over the credit limit fees. By failing to notify the Company of billing problems or discrepancies you agree that you waive your right to dispute such billing discrepancies. We may modify the price, content, or nature of the VIP Service at any time. We may provide notice of any such changes by email, notice to you upon log-in, or by publishing them on our website.

 

Disputes and How To Settle Them

One Year Time Limitation to Start a Dispute. You agree that any action or proceeding by you relating to any dispute must commence within one year after the alleged cause of action accrues.

Dispute Resolution by Binding Arbitration and Class Action Waiver. 

Most customer concerns can be resolved quickly by calling us at (425)272.5611. You can also email us at hannah@washingtonbusinessregistration.com. In the unlikely event that we are unable to resolve your complaint to your satisfaction, we each agree to resolve those disputes through binding arbitration under the auspices of

JAMS Alternative Dispute Resolution (“JAMS”).

 

JAMS will administer any such arbitration under its Comprehensive Arbitration Rules. If the amount of the claims and counterclaims are less than Two Hundred and Fifty Thousand Dollars ($250,000.00), then the JAMS Streamlined Arbitration Rules and Procedures will be used.

You agree that any arbitration pursuant to these Terms will be on an individual basis, and that you will not bring a claim as a plaintiff or class member in a class, consolidated, or representative action. You further agree that class arbitrations, class actions and consolidation with other arbitrations will not be allowed. All disputes and claims between us will be heard by a single arbitrator.

 

We Are Not Attorneys, Accountants, CPAs or Fiduciaries

We provide information and act as a fulfillment service provider. We are not a law firm or an attorney and do not provide legal advice. As we are not attorneys, there is no attorney-client relationship between us and none of the communications between us are protected as attorney-client communications.

Use of our services as a fulfillment service provider shall NOT create any fiduciary duty or obligations, either implied or express, by any agent, affiliate or employee of the company.

Indemnification

 

You agree to protect, defend, indemnify and hold us harmless from and against any and all claims, causes of action, liabilities, judgments, penalties, losses, costs, damages and expenses (including attorneys’ fees and all related costs and expenses for litigation and/or arbitration) suffered or incurred by us, including, without limitation, any claim arising from:

  • Any actual or alleged breach of your obligations under these Terms or the terms contained in our Privacy Policy;

  • Your wrongful or improper use of the Services;

  • Your violation of any third-party right, including without limitation any right of privacy, publicity rights or Intellectual Property Rights;

  • Your violation of any law, rule or regulation of the United States or any other country;

  • Any other party’s access and/or use of the Services with your unique name, password or other security code;

  • Any copyright infringement claims that may arise from us scanning Legal Documents or other mail on your behalf;

  • The failure of any third party, including but not limited to the United States Postal Service or any commercial delivery or courier service, to provide delivery or courier services accurately and on time;

  • Any loss, damage or destruction of your Legal Documents by any cause whatsoever;

  • Our being named as a defendant in an action based on our status as your registered agent;

  • Any claims or action brought against us relating to your failure to maintain updated information on any of our websites.

 

Intellectual Property Rights & Ownership

We own all right, title and interest, in and to all Intellectual Property Rights (as defined below) in the Services and websites, and these Terms do not grant you any rights to our Intellectual Property Rights. For purposes of these Terms, “Intellectual Property Rights” means

  • all patent rights,

  • copyright rights,

  • mask work rights,

  • moral rights,

  • rights of publicity,

  • trademark,

  • trade dress,

  • service mark rights,

  • goodwill,

  • trade secret rights,

  • and any other intellectual property rights that may exist now or come into existence in the future, and all of their applications, registrations, renewals and extensions, under the laws of any state, country, territory or other jurisdiction.

You may submit comments or ideas about the Services (“Ideas”). By submitting any Idea, you agree that your disclosure is gratuitous, unsolicited, and without restriction, that it will not place us under any fiduciary, confidentiality or other obligation, and that we are free to use the Idea without any compensation to you, and/or to disclose the Idea on a non-confidential basis or otherwise to anyone.

 

Disclaimer of Warranties & Limitation of Liability

DISCLAIMER OF WARRANTIES. TO THE FULLEST EXTENT ALLOWED BY LAW, YOUR USE OF THIS SITE AND OUR SERVICES ARE PROVIDED “AS-IS” WITH NO REPRESENTATIONS OR WARRANTIES, EITHER EXPRESS OR IMPLIED INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT.

WE DO NOT WARRANT OR GUARANTEE THAT THE SERVICES ARE ACCURATE, RELIABLE OR CORRECT; THAT THE SERVICES WILL MEET YOUR REQUIREMENTS; THAT THE SERVICES WILL BE AVAILABLE AT ANY PARTICULAR TIME OR LOCATION, UNINTERRUPTED, ERROR-FREE, WITHOUT DEFECT OR SECURE; THAT ANY DEFECTS OR ERRORS WILL BE CORRECTED, OR THAT THE SERVICES ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.

LIMITATION OF LIABILITY. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, YOU AGREE THAT WE WILL NOT BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, SPECIAL, INCIDENTAL, EXEMPLARY OR PUNITIVE DAMAGES REGARDLESS OF THE LEGAL THEORY, OR WHETHER WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

UNDER NO CIRCUMSTANCES WILL WE BE RESPONSIBLE FOR ANY DAMAGE, LOSS, OR INJURY RESULTING FROM HACKING, TAMPERING, OR OTHER UNAUTHORIZED ACCESS OR USE OF THE SERVICES OR YOUR ACCOUNT, OR THE INFORMATION CONTAINED THEREIN.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, YOU AGREE THAT OUR TOTAL LIABILITY FOR ALL CLAIMS RELATING TO YOUR USE OF THIS WEBSITE AND OUR SERVICES SHALL IN NO EVENT EXCEED THE AMOUNT YOU PAID TO US FOR SERVICES DURING THE TWELVE MONTH PERIOD PRECEDING THE DATE OF YOUR CLAIM.

Waiver, Severability, and Assignment of ​Rights

  • These Terms and the terms of our Privacy Policy constitute the entire agreement between you and us with respect to our services and website.

  • Our failure to enforce a provision of these Terms is not a waiver of our right to do so at a later date. If a provision of these Terms is found to be unenforceable, the remaining provisions of the Terms will remain in full force and effect.

 

Assignment
In legal terms, assignment reads like this:
You may assign your rights and obligations under these Terms provided we receive prior written notice of, and approve of, such assignment. We will not unreasonably withhold our approval. We may assign our rights or obligations to any successor in interest of any business associated with the Services.

 

Force Majeure

We shall not be considered to be in breach or default of these Terms, and shall not be liable for any cessation, interruption, or delay in the performance of our Services or other obligations by reason of earthquake, flood, fire, storm, lightning, drought, landslide, hurricane, cyclone, typhoon, tornado, natural disaster, act of God or of the public enemy, epidemic, famine or plague, action of a court or public authority, change in law, explosion, war, terrorism, armed conflict, labor strike, lockout, boycott or other similar even that is beyond our reasonable control, whether foreseen or unforeseen (each a “Force Majeure Event”). If a Force Majeure Event continues for more than sixty days in the aggregate, we may immediately terminate our Services and shall have no liability for, or as a result of, any such termination.

Privacy Policy

Last Updated: December 2020

Any customer data obtained will only be used for services our company provides.

 

Our Privacy Policy outlined below is a detailed explanation of how we gather, manage, and use customer data.

Washington Business Registration Notes:

  • We do not, and will not, sell your information to third parties.

  • We strive to collect only the minimum amount of information about you necessary to provide excellent service and user experiences.

  • While there are always risks with transmitting any data via the Internet, we look for secure ways to collect necessary information to complete the services needed such as using Docusign to collect private information and use of Dropbox shared folders instead of uploading private information to an online account which would have a url that could potentially be accessed from unwanted parties.

  • We do not, and will not, allow the information shared with our credit card processors to be shared to outside parties.

 

Accommodations for Disabilities

The Washington Commercial Registered Agent LLC Privacy Team is committed to providing assistance to clients with disabilities. If you have any difficulties reading our Privacy Policy, please reach out to us for assistance by email or phone:

Email: hannah@washingtonbusinessregistration.com
Phone: 425.272.5611

 

Our Privacy Policy Agreement

The following Privacy Policy explains how Washington Commercial Registered Agent LLC and its affiliates (collectively “we” and “us”) collect, use and disclose personal information we collect from you and about you. It applies to all of the interactions we may have with you including your use of our website, telephone calls, email exchanges, etc.

 

This Privacy Policy is part of our Terms of Service,  and will govern your use of our services and products (“Services”) and, by using our Services, you accept the terms of this Privacy Policy.

  1. Governing Law
    This site is intended for use in Washington and elsewhere in the United States of America. We attempt to protect the personal information of all users of our site and we attempt to comply with local data protection laws to the extent they apply to our Services, but our site is targeted to United States citizens and our policies are directed at compliance with those laws.

  2. Users Outside of the United States
    If you are located outside of the United States of America, you should be aware that your personal information will be transferred to the United States of America, the laws of which may differ from the laws of your country. If you are located in a country outside of the United States of America and voluntarily submit personal information to us, you thereby consent to the general use of such information as provided in this Privacy Policy and to the transfer of that information to, and/or storage or processing of that information in, the United States of America and you understand that your information may be available to government authorities under lawful orders and laws applicable there. By requesting our Services, you consent to the transfer of information to countries outside of your country of residence, including the United States, which may have different data protection rules than those of your country.

  3. Children Under the Age of 13
    Our Services are not intended for use by children under the age of 13 and we do not knowingly collect personal information from children under 13.

  4. Retention Period
    At a minimum, we will retain your information for as long as needed to provide you Services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. We may maintain some or all of this information in our archives even after it has been removed from the site.

 

How We Use Your Information

Client information is used to help us continually personalize and improve each customer’s experience when using our services. We may also use the information in the following ways:

  1. Provide Services to you
    We collect information to send you email or postal mail, perform tasks required to complete a purchase transaction, provide customer support, or provide other types of customer relationship management and fulfillment. We may also use your information to optimize or improve our Services and operations, for example training and quality assurance.

  2. Fulfilling legal and compliance obligations
    We collect information in order to fulfill our legal obligations. Examples of this may include satisfying regulatory screening requirements in connection with entity formations, responding to subpoenas and other legal requests for information, and maintaining records as required in our role as Registered Agent. We may also collect information for the purpose of detecting fraud or other suspicious activity.

  3. Analytics
    We collect information for use in performing various types of analytics. For example, we use information to analyze how visitors interact with our website, where visitors to our website arrive from and exit to, pages visited, links clicked, text entered and mouse movements to understand site usage, to detect fraud and potential threats and improve our services.

 

The Kinds of Information We Collect

The following types of client information may be collected:

  1. Identifying Information
    This category includes information such as name, address, telephone number, email address, banking information, credit card and debit card number, social security number, Federal Tax Identification number, account numbers, user name, Internet Protocol address (“IP address”) and other online identifiers.

  2. Commercial Information
    This category includes information such as legal entity name, business entity or filing, registered agent, officers, directors, managers or members of an entity, communications contact, other business related information, Services purchased, and other purchasing or consuming histories or tendencies.

  3. Internet Information
    This category includes information such as your internet browser, browsing history on our website, search history on our website, information about the device you are using to access our website, and information regarding your interaction with our website or advertisements. We may also collect information about visitors to our website such as browser settings, operating systems, referring/exit pages and clickstream data.

  4. Audio Information
    If you interact with our customer service personnel, we may record the phone call or retain the email string for quality assurance purposes.

 

Who We Share Your Information With

Except as disclosed in this Privacy Policy, we do not disclose personal information to any companies not part of Washington Business Registration or its parent, subsidiaries or related entities. Although, as discussed below, we may provide some personal information to certain service providers and other third parties, in no event will we sell your personal information as part of a customer list or similar transaction for unrelated parties to independently market to you.

  1. Service Providers
    We may share personal information with agents, affiliates, partners or other third parties that perform functions on our behalf, such as analytics, credit card processing, etc. These entities have access to the personal information needed to perform their functions and are obligated to maintain the confidentiality and security of that personal information. Service providers are not authorized to use the information we share with them for any purpose other than providing services to us or to you.

  2. Required by Law
    We may disclose information as required by law, such as in response to a subpoena, a lawful request by a public authority, including to meet national security or law enforcement requirements, or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a legal request.

 

The Sources We Use to Collect Information

  1. You
    The majority of information that we collect will come directly from you when you complete a form online or speak to us on the phone. We may also collect information indirectly about you when you interact with our website, through the use of cookies and other tracking technologies as described below.

  2. Related Entities
    We may collect information about you from another party. For example, if you are a member or manager of a limited liability company that is formed through our website, we may be given information about you in order to complete your state filing.

  3. Service Providers
    We may collect information about you from our service providers. Service providers are entities that we have contracted with to provide us with services to help fulfill our business needs.

  4. Business Partners and Affiliates
    We may collect information about you from our business partners and affiliates. For example, we may receive information that you are interested in a Service that we offer.

  5. Publicly Available Information
    We may collect information related to you from publicly available sources of information, including government records. For example, we may collect information about whether your legal entity is in good standing with a certain State.

 

Cookies and Similar Technologies

We use “cookies” to further personalize your experience using our website. A cookie is a text file that is placed on your device by a web server. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you. If you register an account with us, a cookie allows us to recall your specific information on subsequent visits. This facilitates the process of recalling your personal information so that when you return to our website, the information you previously provided can be easily retrieved. Most web browsers automatically accept cookies, but you can typically modify your browser settings to decline cookies if you want to. If you choose not to allow cookies, this may impact your ability to log into your account or experience the full interactive features of our Services.

We also employ a technology called web beacons or “clear gifs” that help us track referrals from our partners and affiliates and better manage content on our website. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track online movements of web users.

Our partners and affiliates may use cookies and web beacons to collect information about your activities on our site. The use of tracing technologies by our service providers, technology providers or other third parties is not covered by our Privacy Policy.

How We Secure Your Information

We are fully committed to helping you maintain your privacy. Personal information collected by the site is stored in operating environments that are not available to the public.

Our security procedures mean that we may occasionally request proof of identity before we disclose your personal information to you. In certain telephone and in person transactions, we may ask for certain client identifiers or other information to verify your identity before conducting the transactions you have requested.

Please understand that while we try our best to safeguard your personal information once we receive it, no transmission of data over the Internet or any other public network can be guaranteed to be 100% secure. We periodically review our security procedures to consider appropriate technology and methods to secure information.

 

For California Residents

We do not, and will not, sell your information to third parties.

California law allows California residents to submit a verifiable request for us to provide them with certain information including: i) specific pieces and categories of personal information that we have collected about them; ii) the categories of sources for that information; iii) the business or commercial purposes for collecting their information; and iv) the categories of third parties with which their information is shared.

California residents also have the right to submit a request for deletion of their information under certain circumstances. This is not an absolute right, and we may decline to delete information when retention is allowed by law, for example, when we have an on-going business relationship with the person, we have a continued need to use the information, or we need to retain the information in order to comply with a legal obligation.

If you exercise your rights under the California Consumer Privacy Act of 2018, we will not provide discriminatory treatment to you.

 

If you would like to submit a request about your data, or obtain additional information, you may do so by emailing hannah@washingtonbusinessregistration.com or by calling our toll free number at 425.272.5611.

After you submit the request, you will be asked to verify your email address and you may also be asked to provide additional information in order to verify your identity. We will attempt to verify your identity by asking for information that matches the information that we have previously collected about you. Where this is not possible, we may request that you submit additional documentation for verification. Please note that, in accordance with California law, we will not be able to satisfy your request until we have verified your identity.

 

You may designate an authorized agent to make a request on your behalf. In order to designate an authorized agent to make a request, you must provide us with your written permission for the agent to make the request on your behalf, or provide us with a signed power of attorney. We will also need to verify valid government issued identification for both you and the agent.

Contact Us

Questions regarding our Privacy Policy or our privacy practices in general should be directed towards our Privacy Team.

Washington Business Registration LLC
Email: hannah@washingtonbusinessregistration.com
Phone: 425-272-5611